POLICIES & PROCEDURES
ACQUISITION OF GOODS AND SERVICES

OVERVIEW
FEDERAL GUIDELINES OMB CIRCULAR A-21 OMB CIRCULAR A-133
POLICY DEPARTMENT RESPONSIBILITY FOR RECEIVING AND CERTIFYING THE AVAILABILITY OF FUNDS REQUESTING GOODS AND SERVICES FROM OUTSIDE THE UNIVERSITY. REQUISITIONING GOODS AND SERVICES FROM OTHER DEPARTMENTS, HONORARIA,CONSULTANT SERVICES, SPECIAL PAYMENTS, ND POSTAGE REQUISITIONING TRAVEL AUTHORIZATION. REQUISITIONING SPECIAL EVENTS AUTHORIZATION. REQUISITIONING ESTABLISHING/INCREASING, REIMBURSEMENT, AND/OR CLOSEOUT OF A PETTY CASH FUND. REQUISITIONING APPROVAL TO AWARD FINANCIAL AID. PROCESSING OF PAYMENTS FOR GOODS AND SERVICES.
WHAT TO DO IF A DEPARTMENT RECEIVES AN INVOICE (BILL)
HOW TO CANCEL/REDUCE A REQUEST FOR PURCHASES (ENCUMBRANCE)
HOW TO REQUEST SERVICES USING THE SERVICE REQUEST FORM
SPECIAL SERVICE REQUESTS REQUEST FOR AUTHORIZATION OF HONORARIA REQUEST FOR AUTHORIZATION OF CONSULTANT SERVICES REQUEST FOR AUTHORIZATION OF INTERDEPARTMENTAL SERVICES REQUEST FOR PAYMENT OF SUBSCRIPTIONS
SERVICE REQUEST FORM DISTRIBUTION
PROCESSING OF THE SERVICE REQUEST FORM REQUESTING DEPARTMENT PROCESSING OF APPROVED SERVICE REQUESTS SERVICING DEPARTMENT PROCESSING OF APPROVED SERVICE REQUESTS
CREDITING THE SERVICING DEPARTMENT’S ACCOUNT
HOW TO REQUEST TRAVEL OR SPECIAL EVENT AUTHORIZATION. TRAVEL RELATED DEFINITIONS. POLICY REQUIREMENTS FOR ADVANCES. SETTLEMENT REPORT REQUIREMENTS FOREIGN TRAVEL REQUIREMENTS TRAVEL STANDARDS
PREPARATION OF THE REQUEST FOR TRAVEL AUTHORIZATION.
PREPARATION OF THE REQUEST FOR SPECIAL EVENTS AUTHORIZATION
PROCESSING THE REQUEST FOR TRAVEL OR SPECIAL EVENTS AUTHORIZATION
DISBURSEMENT OF ADVANCES FOR SPECIAL EVENTS OR LIMIT SUM TRAVEL AUTHORIZATION
HOW TO COMPLETE SETTLEMENT REPORTS RESPONSIBILITY AND REPORTING TIME FOR COMPLETING SETTLEMENT REPORTS. PREPARATION OF SETTLEMENT REPORTS. PROCESSING OF SETTLEMENT REPORTS.
REQUISITIONING PETTY CASH FUNDS. POLICY. RESPONSIBILITY FOR PETTY CASH FUNDS. TERMINATION OF RESPONSIBILITY FOR PETTY CASH FUNDS. ACCOUNTING FOR PETTY CASH FUNDS. PROCEDURES TO ESTABLISH/INCREASE A PETTY CASH FUND. PROCEDURES TO OBTAIN REIMBURSEMENT OF PETTY CASH FUNDS UNAUTHORIZED PETTY CASH EXPENDITURES (NON-REIMBURSABLE) EXAMINATION OF PETTY CASH FUNDS.
HOW TO REQUEST APPROVAL TO AWARD FINANCIAL AID. POLICY. PROCESSING OF THE FINANCIAL AID REQUEST LIST PROCESSING OF THE FINANCIAL AID AWARD CANCELLATION
DEFINITION OF TERMS.
FREQUENTLY ASKED QUESTIONS.
WHERE TO CALL FOR HELP.
FORM TO USE FOR GOODS/SERVICES

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